In today’s fast-paced business environment, effective IT Asset Management (ITAM) is more critical than ever. Organizations rely heavily on a wide range of hardware and software assets to support their operations, making the accurate management of these assets essential. One crucial aspect of ITAM that often gets overlooked is employee attestation. In this post, we will explore what employee attestation is, why it is important, and how it can significantly enhance your ITAM strategy.

What is Employee Attestation?

Employee attestation in the context of ITAM refers to the process of employees confirming the possession, use, and status of IT assets assigned to them. This process typically involves periodic surveys or check-ins where employees verify details about their assigned assets, such as their condition, location, and usage. The goal is to ensure that the organization has accurate and up-to-date information about its IT assets.

Why is Employee Attestation Important?

Accurate Asset Tracking Employee attestation helps ensure that the information in your IT asset management system is accurate and up-to-date. Without regular attestation, assets can easily become lost, misplaced, or unaccounted for, leading to significant discrepancies between actual and reported assets.

Enhanced Security Knowing the exact location and status of IT assets at all times is critical for security. Employee attestation helps identify any unauthorized or misplaced devices quickly, reducing the risk of data breaches or other security incidents.

Compliance and Audit Readiness Many industries are subject to stringent regulatory requirements regarding IT asset management. Regular employee attestation helps maintain compliance by providing a clear and documented trail of asset ownership and status, making audits more straightforward and less stressful.

Cost Savings Accurate tracking of IT assets through employee attestation can lead to substantial cost savings. Organizations can avoid unnecessary purchases of new equipment by redistributing existing assets. Additionally, it helps in planning for upgrades and replacements more effectively, preventing unexpected expenditures.

Improved Accountability Employee attestation fosters a culture of accountability within the organization. When employees are required to regularly confirm the status of their assigned assets, they are more likely to take better care of those assets, reducing the likelihood of damage or loss.

Optimized Asset Utilization By regularly confirming asset status and usage, organizations can optimize the utilization of their IT assets. This means ensuring that all assets are being used effectively and reallocating underutilized assets to areas where they are needed more, maximizing the return on investment for each asset.

Introducing Asset Clarity

At Coreio, we understand the challenges organizations face in managing their IT assets effectively. That’s why we developed Asset Clarity, a simple solution built on ServiceNow’s platform.

With Asset Clarity, employees can use the self-service access to view and manage their assigned assets, managers can confirm and reassign assets during employee transitions, and organization can enforce routine access and asset attestation at customizable intervals to maintain accurate records of asset ownership.

By implementing Asset Clarity, organizations can avoid unnecessary costs associated with asset repurchasing and software licensing penalties. Additionally, Asset Clarity helps identify and manage rogue assets, thereby enhancing security and ensuring compliance with regulatory standards. These combined benefits enable organizations to optimize their ITAM processes, leading to significantly improved efficiency, cost-effectiveness, and overall operational performance.

Contact Coreio today to schedule a demo of Asset Clarity and see how you can achieve greater control and efficiency in managing your IT assets.